FH Ethiopia Jobs Vacancy
FH Ethiopia Jobs Vacancy
Founded in 1971, FH Association( “ FHA ”) incorporated in Geneva, Switzerland, operates programs in over 18 countries throughout Africa, Latin America, and Asia. Food for the Hungry( FH) was founded by Dr. Larry Ward based on a simple premise, “ If children died one at a time, I can help them one at a time. ” Currently FH operates in further than 20 countries in North America, Latin America, Africa and Asia. While we collectively refer to ourselves as “ FH ”, transnational staff should be apprehensive that there are fresh “ Food for the Empty ” associations in other countries that also trace their lineage back to the same founder, Larry Ward, in 1971. They collectively call themselves “ Food for the Hungry International ” or “ FHI ”. FHA and FHI cooperate on projects together but may not share common governance.
Position 1: Cashier/ Storekeeper (Temporary)
Principal Responsibilities
Maintains and safeguards cash and fuel tickets.
Issues official receipts for all collections.
Deposits diurnal cash collections complete into bank the coming working day.
Records diurnal cash collections and payments and balances daily with cash on hand.
Maintains fuel coupon register and balances daily with coupons on hand.
Prepares checks for all authorized payments.
Processes bank transfer and exchange of checks.
Prepares diurnal bank accounts and cash balances.
Performs any other related duties assigned by the supervisor.
Checks the quantity, specifications and appropriateness of incoming items before receiving;
Receives and issue properties in accordance with the rules and regulation of the organization;
Stores incoming items in a proper way;
Issues gregarious items from the store as per the applicable guideline;
Job Level Specifications
- Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat our Values, Vision, and Purpose.
- Ability to communicate with organization members.
- Physical fitness to operate in a different weather environment.
- Shows a positive attitude that contributes to a good working atmosphere in the office
- Maintain or retain nonpublic internal information of the organization.
Experience
- At least 2 Years’ experience in a analogous position preferably in an NGO setting.
- Education/ Certifications
- Diploma in Accounting.
- Distinguishing Competencies
- visionary personality & and self- initiative.
Computer literacy
Enthusiasm about the Heartbeat of FHE Language
Proficiency in both spoken and written English. Knowledge of original language of the intervention area is preferred.
Administrative Responsibility
- The position has no administrative responsibility.
- Duty Station Ebinat, South Gonder_Amhara
- Duration of Contract Temporary Contract
Position 2: Finance and Admin Officer (Temporary)
PRINCIPAL RESPONSIBILITIES
Key Result# 1 – Process payments, cash receipts collections, and cash management
Checks all payment documents( commodities and cash), payment checks, etc for budget and other related issues previous to the project manager’s approval.
Requests cash transfer from the Head Office on time.
Checks that all cash receipts for original collections are deposited on time.
Prepares payroll and pay all applicable payments( income duty, pension, PF)
Key Result# 2 – Recording fiscal transactions, produces fiscal reports for Addis office review
Obtains yearly bank statements from the bank and reconciles with the book record.
Record transactions by account, cost center, program and fund categories
Prepares journal vouchers for cash coupon transactions.
Prepares yearly journal summaries for the project and submit them to the Head Office on time.
Get yearly fiscal reports from the HO and analyze income and expenditure in line with the budget and advise the design director and component heads on issues that require special attention.
Prepares yearly, daily,bi-annual and periodic project financial reports as needed.
Key Result# 3 – Supervision of administrative matters
Facilitates staff recruitment for community based positions by closely working with HR at the Head Office
Ensures( in consultation with the Area Project Manager) that staff of the project get the required support during monitoring visisits
Supervises all cleaning, security and office management activities
In consultation with his/ her supervisor, schedules staff periodic leaves, keep and update personnel files.
Assists the Project Manager in finanicial and executive matters.
Evaluate performance of subordinates.
Key Result# 4 – Make sure internal control is in place, fixed asset and inventory management
Checks inventory and fixed asset records of the project yearly.
Makes sure accurate stock record is in place and reconciles on a yearly basis as applicable
Checks all commodity movement reports for project manager approval.
Makes sure the internal control system of the organization is in place and is observed by all project staff. securing POLICY
FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero- tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies.
Violations to stated policies will be subject to corrective action up to and including termination of employment.
GENDER RESPONSIBILITY
Provide acceptable time to staff to participate in gender sensitivity workshops and related events.
Through observation, interviews, and spot- checks, ensure that the staff planning process is gender sensitive.
make a better gender balance in staffing through affirmative action.
Observe if women staff are as involved as men in high- profile activities similar as interaction with visitors and chairing meetings, and take corrective action if warranted.
Encourage womanish staff to participate in external networks( original and indigenous), as well as seminars and cross visits.
Facilitate open and regular discussions with staff on about the work environment, policies, and values accessible to gender issues.
SAFETY & SECURITY RESPONSIBILITY
Encourages compliance of Safety and Security principles and policies of the organization by all staffs;
Visiting project offices and functional areas periodically to meet staff and making sure that all staff members are apprehensive of the safety and security procedures;
Explains to staffs the logic behind the organization’s safety and security policies and procedures
Organizing original training sessions, similar as First Aid, Fire Safety, and Protective Driving for staff members.However, he she should conduct briefing and training sessions himself herself; If possible.
Ensures that safety and security objectives are added to performance reviews and evaluations of all staff members;
Encourages staffs to adopt safe and secure practices. Ensuring that updated personnel information related to safety (Record of Emergency Data) and security management are kept in mortal resources.
JOB LEVEL SPECIFICATIONS
Commitment to serving the poor and in full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat our Values, Vision, and Purpose.
Flexible and ability to work under pressure.
Ability to work proactively, organize and manage own work and assist others
Computer knowledge included demonstrated proficiency with Outlook, Work, Excel and off the shelf accounting software, preferably MS Dynamics and Power BI
Demonstrated strengths in relationship operation; suitable to work with different groups of people in multilateral, platoon- oriented environment.
suitable to achieve results in a quality, timely, and cost-effective way.
EDUCATION AND EXPERIENCE
B.A Degree degree in accounting and finance, project management field from a recognized and certified institution or university.
At least 3 years applicable experience in grants management and financial/ functional NGO environment is preferred.
OTHER REQUIREMENTS
Basic computer proficiency is obligatory
Proficiency in English and knowledge of the original language
Duty Stations Ebinat, South Gonder – Amhara
How To Apply
Female candidates are highly encouraged to apply
Competent candidates can submit ONLY their operations with CV’s to recruitment_fhe@fh.org
Candidates MUST refer the position title on the subject line of their applications.
Important Notes
Please note that the subject of your email should be the position title “ Finance and Admin Officer ”.
Applications should be sent only once and repeated receipt of applications from one person is n't respectable
