IRC

The International Rescue Committee, one of the world’s largest humanitarian international NGOs, provides relief, rehabilitation, and development support to vulnerable people and communities over 30 countries. We began work in Ethiopia in 2000 in response to severe drought in Ethiopia’s Somali region and are currently helping Ethiopians and refugees in six regions in Ethiopia, implementing emergency and development programs in health, water and sanitation, profitable recovery and development (ERD), women’s protection and empowerment, education, child protection, andmulti-sectoral emergency response.  The IRC has a focus on narrowing the gender gap in humanitarian aid and ensuring that we contribute to gender equality, diversity, and addition in both our programs and operations by working to establish a context where our clients( including those from minority groups) enjoy the same rights and opportunities as well as an equal access to services. The IRC also has a strong commitment to creating an indifferent and inclusive culture, where safeguarding is upheld in our workplace and programs. We're determined to protect our clients and staff from safeguarding violations through prevention and, where misconduct is alleged, to address it without fear or favor  

Position: Supply Chain- Transport Assistant  

Job Overview  

The Supply Chain- Transport assistant was an integral member of the Supply Chain Department holds primary responsibility for fleet management. The role holder will be responsible for all aspects of the IRC vehicles policies related to travel, Movements and tracking the ground movement and  esponsible for maintaining the safety and security of the vehicle and the passengers as well. They coordinate the 3rd- party insurance presence in the vehicle and ensure the periodic inspection of the vehicles on time. They're also responsible for planning, organizing, leading, and directing the vehicle movement with the coordination of the program team.  

Major Responsibilities  

This position which requires high caliber leadership and  functional skills. The position holder is expected to work smoothly and with integrity among filed program and operation team as well as with Addis supply chain team. 

1. The detailed duties and  liabilities of Supply chain Assistant- Transport include the following 

Responsible at field office for the daily and  diurnal transport schedule, including allocation of vehicles. 

Keep proper records of fuel and maintenance costs for vehicles and motor bikes on a yearly base and produce proper reports of it. 

• Make sure that the standard IRC vehicle management policy procedures are known and respected by drivers, riders and users. 
• Prepare  visionary planning of vehicle maintenance, repair and service for all vehicles and motor bikes in the Field Office. 
• Identify and request staff benefits including uniforms, safety equipment’s and materials for drivers 
• Identify training  requirements and carry out regular training to all drivers in collaboration with Senior Transport Officer (based in Addis) on introductory vehicle mechanic skills, diurnal vehicle examination on safety driving, protective driving, etc. 
• Maintain the upkeep/ updates vehicle record systems. 
• Submit yearly fleet and material reports to Supply Chain Manager in the field office. This should include availability, utilization, maintenance, fuel and tire cost summaries and a narrative of the field offices fleet and recommendations. The material report should also include an evaluation of stock movement and recommendations on materials to be ordered and disposed of. 
• Examiner log sheet and other vehicle documents of Assosa Field office drivers on a  diurnal basis and motor bikes periodically ensuring that they're filled in  duly. Submit on a yearly base to Supply Chain Manger. 
• Examiner  conservation costs of all IRC fleet submitted by maintenance provider and compare with former months years. When variances are found report and justify the reasons. 
• Monitor and comment on the performance of all IRC drivers including motor bike riders semiannually. 
• Ensure that spare parts fitted to IRC vehicles are genuine and the costs are within  request rates. 
• Ensure that the vehicle fleet is insured at all times throughout IRC operation, checking insurance costs on a monthly basis and make any necessary recommendations to SCM. 
• Ensure that IRC vehicles are checked annually in accordance with Ethiopian traffic regulations.  

2 Staff management 

• Preparation of  motorists objective setting for new and existing staff 
• Preparation and submission of quiz and periodic performance objective of  motorists 
• Prepare Drivers time sheet preparation and submission to HR on timely manner. 
• Closely follow the procurement of driver’s uniform 
• Closely follow drivers leave plan utilization  

3. Sharing other supply chain related assignments with other force chain staff 

• Accomplishes other duties as assigned by the Supply chain Manager and Filed Coordinator. 
• Cooperates with other supply chain staff related to field supply chain activities  

4. Key Working Relationships 

• Position directly supervises Drivers at Filed level and technically camp based 
• Other Internal and/ or external contacts 
• Internal Regular connections with program staff, Operations, and country Supply Chain staff at all levels, External Vendors.  5. Safeguarding Responsibilities – 
• Promote and  laboriously participate in initiatives and efforts to build team engagement, addition and cohesion in IRC (team/ office) 
• Foster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies  

Requirements 

• Diploma/ Degree in Auto mechanics, Logistics and Transport Management or any other related field from recognized university, College or TEVT. 
• Minimum of 1 year’s applicable experience for diploma 
• 0 year for first degree.  

Preferred experience & skills   

• Very good knowledge and experience in Microsoft Word and Excel software application 
• Must have good command of both spoken and written English and Amharic. 
• Attention to detail. 
• Strong administrative skills. 
• Ability tomulti-task. 
• Team spirit and problem- solving abilities. 
• Ability to work independently & under pressure. 
• Ability to meet deadlines. 
• Strong sense of  particular integrity. 
• Working in amulti-cultural environment 
• expansive experience in warehouse 
• NGO/ ERP/ experience is preferred (Plus).

Soft Chops and capabilities 

• Customer &  customer centered and capability to work  singly under pressure. 
• Excellent interpersonal and problem- working chops, creativity, and flexibility. Energetic, with great networking and interpersonal chops. 
• Detail- orientation and professional patience. 

Sense of professional discretion, integrity, and capability to handle situations diplomatically and to effective resolution  

Location Assosa  

  How To Apply  

Candidates who meet the below qualifications; please send your CV and application letter only through IRC career site

Through IRC site – 

https://careers.rescue.org/us/en/job/req55292/Supply-Chain-Transport-Assistant

• following information 
• Name of the position you have applied for 
• Date of application 
• Summary of your qualifications and experience 
• Motivation/ objective of why you have applied for the job   
• Please include at least 3 references from current and former supervisors.  

Female candidates are highly encouraged to apply. IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, public origin, religion, sexual orientation, age, connubial status or disability. Professional Standards The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal IntegrityAnti-Retaliation and Combating Trafficking in Persons  Gender Equality IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including maternal leave, gender-sensitive security protocols, and other probative benefits and allowances Equal Opportunity Employer IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color,  public origin, religion, sexual  exposure, age, connubial status, veteran status, disability or any other characteristic protected by applicable law.  ices 

Deadline: October 11th 2024