Action Africa Help International Jobs Vacancy
Action Africa Help International (AAHI)
Action Africa Help International( AAHI) External Vacancy Announcement
Position 1 – Finance Manager
Required Qualification and Experience
Education Master’s degree in finance/ Accounting or Business Administration or professional certification in accounting.
Experience At least 5 years ’ experience in a senior financial management position i.e., manager or coordinator.
At least 2 years ’ experience with philanthropic INGOs. Proven experience in managing large budgets. Proven leadership skills and competence in people management.
Competence in providing specialized guidance and training. Proven experience in working with UN agencies, NGOs, and original/ government authorities.
Working experience with applicable donors (e.g., UNHCR, ECHO, PRM, UNFPA etc)
Advanced proficiency in Excel as well as experience working in a financial management system. The overall purpose of the role Under the supervision of Country Director the Finance Manager will ensure that all financial functions within Ethiopia Program, including planning, analysis, accounting, payments & payroll, budgeting, financial reporting, grant financial operation, and day- to- day tasks, and ensure compliance are done effectively and in a timely manner in adherence to AAHI’s Internal Controls and support.
Specific Responsibilities
Establish and maintain internal fiscal procedures compatible with the country’s law, AAHI’s Manual, and donor requirements.
Ensure that proper financial procedures are adhered to and maintained at field offices, in coordination with the Program Manager and Field Coordinators in compliance with AAHI rules and regulations.
Lead over month-end accounting cycle in dynamics including bank & cash reconciliations.
Maintain timely and accurate accounting records in compliance with AAHI policies and procedures. Manage day-to-day accounting functions, including regular cash verification, cash/ bank conciliation, yearly cashbooks closing, advances ’ conciliation, and timely submission of accounts to HQ finance. Ensure payments to suppliers and intermittent expenditures are made in a timely manner and authorization is done as per CD. Ensure adherence to donor rules and regulations as regards financial transactions.
Ensure all financial documents are filed and archived totally and safely stored.
Ensure cash flow of field services is maintained; coordinate with program manager to get-weekly protrusions. ensure a controlled and smooth cash flow management process for the field offices. Work with and support budget holders in budget preparations, revisions, monitoring, and follow-ups; also, prepare expenditure forecasts and ensure that acceptable funds are available for program activities. Track accounts payables, advances & liquidations, prepayments, and cross-charging to separate grants and reconciliation of dynamics records with AAHI Cash books on a yearly basis.
Reports to Country Director/ Country Program Manager
Number of positions One
Start Date Immediate
Duration 1 year with the possibility of extension
Position 2 – Field Coordinator required
Qualification and Experience Education BA/ MA Degree in social sciences and related disciplines,
Experience At least 5 and above years of related applicable professional experience(ex-field Coordinator, Program Coordinator, Program Manager),
Solid experience in project planning and budget holding; proposal and report writing,
Solid Experience in security management,
Experience in HR, financial, workshop, and logistics management, and former field experience in philanthropic NGOs is a plus.
Applicable professional qualifications,
Overall purpose of the role
The Field Coordinator is responsible for the overall management of Gambella/ Melkadida field office located in the Gambella and Somali region; S/ he ensures the security of all staff is monitored at all times, S/ he ensures smooth implementation of the program activities and s he coordinates HR, Finance, Workshop, and Logistics for the specified regions. S/ he also works in close collaboration with the donor and other NGOs in the area and represents AAHI for authorities and stakeholders in the region.
Specific Responsibilities
Oversee and coordinate the general functioning of the base and all department services; Organize regular daily coordination meetings in order to organize the work and priorities. produce/ maintain a positive “ team spirit ” within the different departments and amongst the staff;
Provide good working conditions for all platoon members.
Support platoon members under direct supervision in their duties.
Coordinate the activities of original partners in the field office
Routinely monitor the security situation in the project locations, and update field and coordination teams with analysis where necessary
Contribute to the contextual monitoring of the region, in close collaboration with regional actors and the Addis Coordination team.
Ensure the implementation of the program in the field and its follow-up in its different aspects planning and monitoring of conditioning, reporting, evaluation, logistics, HR, and fiscal.
Ensure the coordination of all project partners, including general planning implementing monitoring of activities; information sharing; and reporting follow-up ( including fiscal reporting)
Ensure applicable executive, financial, and logistical AAHI systems/ procedures are in place, maintained, and adhered to so that all support functions are carried out effectively and efficiently.
Ensure regular communications are maintained between the different departments and act as a mediator when necessary.
Responsible for budget control and overall responsibility for financial management at the project site in line with the project proposal.
Maintain good inter-department communications, promote good platoon dynamics, and take suitable action when problems occur.
Represent AAHI to NGOs, UN agencies, indigenous authorities, communities, donors, and other applicable parties in the field and share information with the field and coordination teams;
Build strong relationships with philanthropic actors working in the area in order to identify implicit synergies.
Report to AAHI and the donor on activities on a regular basis;
Duty Station Two locations Gambella – Gambella Region and Melkadida/ Dollo Ado – Somali region
Reports to Country Program Manager Number of positions Two( One for Gambella in Gambella region and one for Melkadida/ Dollo Ado in Somali Region) Start Date Immediate
Duration 1 year with the possibility of extension
Position 3 – Procurement Officer
Required Qualification and Experience
Education BA Degree &/ or MA in Logistics and Supply Chain Management, Purchasing and Supply Chain Management, Transport Management, Business Management, Accounting, or any other related field of study with a minimum of five( 5) years applicable experience,
Over 2 years ’ experience in a procurement role in NGOs,
Working with philanthropic NGOs is a plus, Experience in completing multiple procurement processes( including RFQs and tenders),
Excellent logical skills and ability to use introductory analysis tools like Excel, Ability to build effective working relationships quickly with a wide range of people, both internally and externally,
Strong communication skills – written and spoken English,
Supply chain/ logistics experience in philanthropic contexts,
Experience in specialized areas of supply chain operations including procurement, transport, distribution, warehousing and stock management, fleet management, and asset management,
Knowledge and experience in the procurement of spare parts of light vehicles and trucks is a plus, Auto Mechanics background is a plus.
Overall purpose of the role The role will be responsible for the Procurement activities in the Country Office. Under the supervision of the Country Program Manager and Administration Officer, the role has accountability for all Procurements.
Specific Responsibilities
Ensuring that program and office purchases are made in a timely and transparent manner Ensuring AAHI procurement policies and procedures are followed at all times Seeking to achieve value for money on all procurements;
Leading on a range of procurement conditioning – from simple quotations to public tenders.
Working with requesters to prepare detailed tender/ RFQ documentation
Receiving bid quotations and completing competitive bid analysis where applicable
Facilitating Procurement Committee processes and meetings
Processing POs in line with approved competitive bid analysis/ summary and sharing with the supplier for delivery Implementing and negotiating contracts and framework Agreements with suppliers.
Timely sharing of POs and approved samples with warehouse and factory officers is a redness of delivery of goods. Preparing a daily/ yearly procurement Report to the Country Program manager, detailing all ongoing procurements and other applicable information.
Reports to Administration Officer Number of positions One Start Date Immediate
Duration 1 year with the possibility of extension Job
Position 4 – Program Assistant
Required Qualification and Experience
Education Bachelorette’s degree/ MA in political science, international relations, education, social work, management, or another applicable field required,
Experience At least 3 years ’ and above experience in applicable position, Working experience in philanthropic NGOs, Excellent writing and editing skills are required,
Excellent organizational skills and attention to detail are required,
Knowledge of philanthropic programs,
Experience in related positions,
Proven work experience as a Program Assistant or analogous role,
Excellent interpersonal and communication skills,
Organized to oversee several projects at once,
Excellent computer literacy Overall purpose of the role Under the supervision of the Country Program Manager, the Program Assistant ensures all projects are completed on time and within budget by providing a range of executive duties.
Specific Responsibilities
Provide diurnal support to the Country Program Manager Maintain frequent contact with mates and donors Assist with the arrangement of meetings Attend in meetings as required Assist with new business development efforts, including background research and proposal writing Assist with planning and implementation of internal and external events.
Support program staff in planning and budgeting exercises Manage the Country Program Manager’s calendar
Proofread and made copies of documents Other support duties as needed
Reports to Country Program manager Number of positions One
Start Date Immediate
Duration 1 year with the possibility of extension
How to Apply
Interested and qualified candidates are requested to send their cover letter along with an updated CV( no longer than three pages) in English via e-mail at zabrha@actionafricahelp.org
Please ensure to write the position you're applying for in the subject line of your e-mail Address. CVs of no more than 3 pages in length are preferred
