Finnish Refugee Council
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Finnish Refugee Council
Finnish Refugee Council( FRC)(www.refugeecouncil.fi) is an transnationalnon-governmental organisation with Head Office in Helsinki. FRC advocates for the rights of refugees, displaced populations and migrants, and supports their new beginnings. By reinforcing equality and creating openings for everyone to lead a good life, FRC promotes the establishment of stable and peaceful societies.
Education forms the foundation of an equal society, and FRC ´s activities in Ethiopia place emphasis on capacity building for the most vulnerable members of societies and supports their active participation within separate communities. At the core of FRC’s work is inclusion of vulnerable groups and thus, special emphasis is placed on the protection of persons with disabilities, women and youth in all conditioning.
FRC was registered in Ethiopia and accorded legal status through Registry Number 4184 on 11th of June 2019 as a Foreign Organisation.
Finance and Administration Officer
Position Summary
To ensure all fiscal and Administration procedures adhere to FRC policies and procedures; insure FRC South Wollo Field Office fiscal/ Admin/ personnel procedures and policies are known and always adhered. Ensure Field Office and CO management get timely and quality fiscal information and specialized support that will help decision making, budget monitoring and fiscal control.
Specific Duties and Responsibilities
Accounting/ Finance
• Manage diurnal accounting and finance functions including the timely recording of transactions, cash management, banking, receivables, payables, and timely submission of bank reconciliation and month end accounting closure tasks( as per FRC guidelines and timelines).
• Coordinate with Finance and Admin fellow in Addis Ababa to organize & submit Finance supporting documents( Scanned and hard copies) in applicable archives( Share point) according to FRC HQ conditions.
• Ensure compliance with applicable country statutory and other fiscal obligations similar as taxes, rates, and statutory returns
• Collecting all cash forecasts and requesting funds for the field office in a timely manner
• Maintain a nonstop overview of funding levels and pay particular attention to combined support costs, including staff salaries
• Ensure all required documentation for fiscal audits in cooperation with Finance and Admin Manager, Program Staff and Field Office Manager
Human Resources Affiliated Activities
• Maintains all staff records and HR files in the field office
• help in the field office staff recruitment process ensuring compliance to hiring procedures as outlined in the HR primer.
• Facilitate the field office staff reclamation processes by posting job adverts, collect applications from applicants, administering tests; verifying previous employment by reaching references; scheduling appointments; maintaining records and information.
• Maintain tracking system of the recruitment process and compile report on recruitment status and communicate to the Country Office on regular basis
• Updates and maintain all records of field office staff members leave and submit to the country office.
• Assists in administering team members ’ entitlements, allowances, benefits, and incentives.
• Maintains field office staff members time distance and submit to country office on yearly basis.
• Assists in administering staff members ’ medical reimbursements with the Insurance Company
Procurement and Administration
• Manage procurement activities at the field office level;
• Prepares and reviews specifications and other necessary documents related to original purchasing of materials, supplies, and equipment based on FRC’s regulations and procedures with the loftiest possible anticipated quality;
• Ensures that purchases are made in the stylish interest of FRC considering stylish value for money;
• Ensure that proper safety and security mechanisms are in place;
• Maintains fixed asset register and keep a custodian sheet signed by users for property under their custody and submit to Country Office on regular basis;
• Check completeness and accuracy of vehicle logbooks and put signature every day;
• Check the timely fueling, of FRC vehicles and rental vehicle for the field office
• Maintain a vehicle scheduling for the field office and advises about the vehicle allocation
• Check and sign daily/ yearly logbook, trip, and fuel records, monitors utilization, maintenance and fuel consumption for all the vehicles in the field office.
• Ensure the applicable use of utilities, internet, and their bill settlements.
• Ensure the office facilities are in place and their timely repair and maintenance of Furniture, equipment repairs and other utensils.
• Arrange travels, flights, reservations and hotel arrangements for staffs and guests coming to the field office.
• Handles the Field Office lease and contract agreements and ensures their timely renewal
• Perform any other affiliated duties as assigned by the Field office Manager.
Duration One year contract with possibilities extenstion
Job Requirements
Professional Standards
• FRC staff must adhere to the values and principles outlined in the FRC Code of Conduct.
EDUCATION
• MA/ MBA/ BA degree in business administration, finance, or affiliated field of studies
EXPERIENCE
• Minimum of4/6 years ’ experience working in analogous position
• INGO experience
• Demonstrated experience with developing and managing budgets.
• Skills, Attitudes and Attributes
• ability to remain largely organized while handling multiple tasks under tight deadlines.
• Ability to maintain and apply strong internal controls for finance and procurements.
• Applicable skills in automated accounting software systems and database spreadsheets
• with a wide variety of professionals and organizations.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of partners and stakeholders.
• Integrated knowledge and understanding of mortal resources concepts, practices, systems, and procedures. • Firm belief in teamwork and gender equality
• Interpersonal qualities
• visionary and takes action
How to Apply
Applications (filled FRC Application Form( https//www.ethiojobs.net/docs/Application.docx), CV and cover letter only) shall be sent by email torecruitment.ethiopia@refugeecouncil.fi m on or before 15th March 2023. Please refer in the subject line of your email to the following code FRC/ DES/ FAO/04/23 Important Note – rigorously follow the instructions. operations that don't follow the instructions of the application process won't be considered. Women candidates are explosively encouraged to apply. Finance and Administration Manager Position Summary As a member of the Senior Management Team( SMT) of FRC Ethiopia and reporting to the Country Director( CD), the Finance and Administration Manager’s( FAM) duties and responsibilities are overarching the whole organization, its current activities and farther development in Ethiopia. FAM is responsible for the overall leadership in Financial Management, Human Resource( HR) Management and executive work of FRC.
The Finance and Admin Manager also has a central role in ensuring together with the SMT and CD, that the planned and existing project and functional budgets are realistic and implementable, and the reporting in compliance with donor requirements and the requirements of Ethiopian authorities and law. FAM also works nearly together with the CD to develop required fiscal and other applicable systems to serve the organizational planning and reporting requirements and supports and guides the SMT and Programs Team in the financial planning, monitoring and reporting of their activities. Specific Duties and Responsibilities 40 Financial Management and Leadership
• as a member of and together with FRC Ethiopia’s SMT, lead the fiscal management, administration and HR management of the approved development and philanthropic projects and programmes in Ethiopia for their successful delivery.
• support and provide guidance on the development of new project and programme budgets and plans.
• ensure timely and accurate fiscal reporting to HQ, partners and donors in compliance with their specific requirements.
• lead the development of FRC fiscal management tools and guidelines and keep them updated and applicable to their context.
• lead the periodic reviews( yearly, daily, periodic) of organizational expenditure and give guidance and support to the PM and CD in accurate forecasting of expenditure.
• compile and periodically review and revise the FRC Ethiopia Financial and Procurement Guidelines and ensure that they align with the HQ Guidelines/ Manuals where possible and necessary.
• manage the yearly payroll of FRC Ethiopia staff.
• build the capacity of the FRC country and field teams in better fiscal management by providing trainings and regular support sessions.
• • lead and manage the Finance and Administration Team in timely, biddable and accurate fiscal reporting and execution of executive tasks. 30 Administration and Networks
• ensure that FRC Ethiopia is at all times meetly registered and complying with the Ethiopian authorities’ requirements and laws for INGOs.
• ensure that FRC’s procurements are carried out according to the internal guidelines and Ethiopian law.
• represent FRC in applicable NGO/ INGO and other applicable forums to stay up to date with changes and updates of Ethiopian NGO laws and regulations.
• oversee logistics and procurement activities across the organization.
• liaise with FRC appointed legal representative for applicable advice and support when required. 30 HR Management
• ensure FRC Ethiopia HR Manual is stuck to across the association.
• identify needs and gaps in HR programs and lead the periodical reviews of the same.
• together with the SMT, periodically review the staff job descriptions and payment scales as described in the HR Manual
• support the development of staff development resources by identifying capacity structure needs, and applicable resources to meet them.
• manage recruitment processes as per the FRC HR Manual
• lead and support the line managers in timely execution of performance management process.
• represent FRC in applicable NGO/ INGO HR forums on Human Resource Management
• Perform any other affiliated duties as assigned by the CD.
Reports to Country Director
Duration One year contract with possible extension Category Finance and Administration sector Job Requirements Professional Standards
• FRC staff must adhere to the values and principles outlined in the FRC Code of Conduct.
EDUCATION
• Master’s or BA in business administration, finance, or affiliated field of studies EXPERIENCE
• Minimum of 6 years ’ experience for MA holders and 8 years ’ experience for BA holders working in analogous position
• INGO experience
• Demonstrated experience with developing and managing budgets.
• Experience training and mentoring finance, administration and operations staff
• Excellent and proven experience in strategic planning and oversight of mortal resource management Skills, Attitudes and Attributes
• Ability to remain largely organized while handling multiple tasks under tight deadlines.
• Ability to maintain and apply strong internal controls for finance and procurements.
• Applicable skills in automated accounting software systems and database spreadsheets
• Excellent interpersonal skills and experience establishing and maintaining good relationships with a wide variety of professionals and organizations.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of partners and stakeholders.
• Integrated knowledge and understanding of human resources concepts, practices, systems, and procedures. • Excellent planning, organizational, logical and decision- making skills
• Firm belief in teamwork and gender equality Interpersonal qualitiesProactive and takes initiative
How to Apply
Interested and qualified applicants should fill the FRC form linked below
Applications (filled FRC Application Form, CV and cover letter only) shall be sent by email torecruitment.ethiopia@refugeecouncil.fi by 17th March, 2023
Please relate in the subject line of your email to the following law FRC/ ADD/ FAM/03/23
Important Note – rigorously follow the instructions. operations that don't follow the instructions of the application process won't be considered.
Women candidates are explosively encouraged to apply.
