Plan International NGO Vacancy
Plan International NGO
Plan International is an independent development and philanthropic organization that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion, and discrimination. And it's girls who are most affected. We engage with crucial African human rights bodies like the African Committee of Experts on the Rights and Welfare of the Child and the African Commission on Human and People’s Rights to strengthen and protect children’s rights across Africa. The Plan International African Union Liaison Office( Plan AULO) is strategically positioned to develop and improve its relationship with the African Union Organs and Mechanisms to drive change on the continent, by leveraging the Plan’s global and indigenous presence to ensure improvements in legislations and policies that impact on the rights and wellbeing of girls and youthful women. Interested and qualified applicants can apply for Plan International Ngo Jobs
Position Finance and Admin Intern
Qualifications
A minimum of first degree in Business Administration, Management, Accounting,g or related fields
progressive experience in finance and administration roles and strong knowledge of accounting principles, financial reporting, and budgeting
An understanding and commitment to child rights
Fluency in English and the ability to speak and communicate in the French language is an asset
Good understanding of Child Rights and NGO Liaison requirements with the AU/ UN.
Excellent planning & organizational skills, and working ability, including the capacity to work effectively with people from numerous different backgrounds.
Computer literacy skills.
Key Accountabilities
Administration
Ensure office services similar as office cleaning, coffee/ tea, telephone connections are in order
Make sure utility bills are paid promptly.
Support the team in liaising with external service providers or the landlord to maintain the smooth running of the shared Premises;
Assist in filling Purchase Requisitions for purchases of office inventories, outfits, etc for Sponsorship Operations and other projects as demanded;
help in the collection of quotations for different purchases from service providers;
Assist in facilitating payment requests for service accepted on a yearly and daily basis and ensure the completeness of the document before submitting Finance Team for payment;
Assist in arranging and facilitating travels of staff of Plan International and partners which includes visas, flight tickets, and hotel bookings
Support the HR and Admin Specialist in arranging visa processes, hotel bookings, and transports.
Finance
Assist with the online reporting of income tax, pension donation, withholding tax, etc on the ERCA website on the reporting time;
Follow up on ERCA’s new requirement or change of reporting template while making yearly payments;
Check the completeness of the payment request or financial documents submitted to the finance department before payment is prepared;
Support payment process for different service providers through CK or bank transfer to their separate accounts;
Following up with financial document signatures for different service providers
Assist the Finance Specialist in CK preparation and delivery to suppliers and inform service providers to collect CK on time together with the withholding receipt;
Submit or deliver bank transfer letters to the bank and follow up on collecting bank statements and transfer slips/advice regularly;
Facilitate external audit engagement by providing documents and forwarding explanations for any audit inquiries.
Documentations
File financial documents every year together with system-generated reports in successional order;
Label each box file according to the date and description;
Check finance documents are complete and filed in a successional manner;
Check the Good Receiving Note( GRN) attached to each payment for fixed asset items and purchase of materials from different service providers;
Maintain and file employee, service provider, and consultancy agreements in successional order;
help the inspection process by reacquiring requested documents and arranging them in the box file for external auditors;
Ensure all fiscal and other applicable documents are scanned and filed in the commonly shared brochure every year.
How to Apply
If you're interested in this position please apply online-
Apply Here
Please note that only candidates who fulfill the specified requirements will be contacted.
Notice Candidates who Upload Dereja's CV will gain an advantage.
